A meticulous virtual assistant is what our customer is looking for to help them with their mission. A trustworthy person who can effectively manage parent-teacher contact, adhere to strict directions, and perform administrative and scheduling duties is needed for this position.
Key Responsibilities:
Meeting Coordination: Facilitate the scheduling of meetings, ensuring all parties are informed and prepared.
Task Management: Follow a detailed task list to ensure all responsibilities are completed accurately and on time.
Email Communication: Write and send emails based on provided templates, ensuring clear and effective communication.
Parent and Teacher Communication: Manage communications between parents and teachers, addressing inquiries and providing necessary information.
Training and SOPs: Adhere to standard operating procedures (SOPs) and participate in training sessions to ensure alignment with the organization's processes.
Occasional Phone Support: Provide phone support as needed, assisting with inquiries and coordinating with stakeholders.
What Success Looks Like:
Efficient Scheduling: Meetings are scheduled smoothly and efficiently, with all participants well-informed and prepared.
Accurate Task Completion: All tasks are completed accurately and on time, following the provided task list and instructions.
Effective Communication: Clear and professional communication is maintained with parents, teachers, and other stakeholders.
Adherence to SOPs: All procedures are followed correctly, ensuring consistency and reliability in task execution.
Proactive Support: Proactively identify and address any issues, contributing to the overall efficiency and effectiveness of the organization.
Required Skills and Qualifications:
Detail-oriented: Strong attention to detail and the ability to follow instructions precisely.
Communication Skills: Excellent written and verbal communication skills in English. Conversational Spanish is preferred.
Organizational Skills: Strong organizational abilities to manage multiple tasks and responsibilities effectively.
Familiarity with Project Management Tools: Experience with Monday.com or similar project management tools is a plus.
Customer Service Skills: Experience in managing communications with a friendly and professional demeanor.
Supportive and Collaborative: Ability to work well in a supportive role, adhering to SOPs and participating in training sessions.
Join a team that's paving the way in educational technology! If you are detail-oriented, communicative, and eager to support impactful projects, we invite you to apply and become a valuable part of our client's mission.
Application Process:
To be considered for this role these steps need to be followed:
Fill in the application form
Record a video showcasing your skill sets
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